The Clerk’s Corner
Andy James, Stated Clerk
770.330.7838 (Mobile)
Necrology Reporting
Submit by October 15
Each year the presbytery recognizes those ruling elders who died during the previous year at the Fall Stated Meeting as part of our commemoration of All Saints Day. We rely on our clerks of session to submit the annual Necrology Report to provide the names of these persons. The deadline for completion is Tuesday, October 15. Thank you for your assistance!
Session Annual Statistical Report
Learn more and log in here to submit the Session Annual Statistical Report. The system was available January 2-February 11, 2025. If you missed the deadline to submit, contact Andy James to discuss your options.
You may review blank report forms with instructions (available in English, Spanish, and Korean).
A recording of the November 2024 Conversations with the Clerk on statistics is available on YouTube.
Clerk of Session Contact Information
Please submit the name and contact information for your clerk of session.
Ruling Elder Commissioner Report
Review the number of ruling elder commissioners assigned to each congregation in the presbytery on this report. These numbers are based on the presbytery’s Plan for Parity adopted in November 2021.
Terms of Call Report
Submit the updated terms of call for all installed pastors, co-pastors, and associate pastors via the online form. Review the blank terms of call form to assist in preparing your submission. You will receive a copy of your submission via email. Do not use this form for contract call or interim pastors.
Annual Session Records Review
Annual reviews of session minutes and records has concluded for 2025.
Here are the required forms and other resources:
Blank Session Minute Review (English) (updated for 2023)
Blank Session Minute Review (Korean) (updated for 2023)
Preparing for Your Session Review
Operations Committee Reports
The Operations Committee reports are no longer being collected.
Insurance CHecklist
The Presbytery’s Property Committee has prepared an insurance checklist as a tool to review your coverage with your insurance provider. There is no need to submit this checklist to the presbytery office.
Annual Financial Reviews
Information about Full Financial Reviews courtesy of St. Andrews:
Financial Review Process
Financial Review Guide
So you are a NEW Clerk? Here's What you Need to Know
Click here to download the Handbook for Clerks of Session.
Check out our recorded training for clerks of session on YouTube.
Links of Interest:
Don’t forget to get your 12th edition of Roberts Rules of Order now out in stores!
Download the Book of Confessions: www.pcusa.org/oga/publications/boc.pdf
Download the Presbyterian Seal: www.pcusa.org/oga/seal.htm
Preserve Your Records
The PC(USA) wants to ensure that the rich history of our denomination and churches is preserved. Congregational records, especially session minutes, need to be stored in a secure and safe location, protected from damage, removal, and alteration. Records not in current use (anything more than 10-15 years old) are best placed on deposit with the Presbyterian Historical Society or the Columbia Theological Seminary Archives. Learn more about records retention practices from the Presbyterian Historical Society. Contact Andy James for additional advice and assistance with these options or other records preservation questions.